Virtual Assistant - LATAM / Philippines / South Africa (Part-Time Full-Time Growth Opportunity)
Remote | LATAM / Philippines / South Africa| $4–$5 USD/hour
About the Company
Our client is the founder and owner of a 13-year-old U.S.-based company providing:
Background screening
Drug testing
Tenant screening
Pre-hire assessments & skills testing
They serve businesses, nonprofits, churches, youth organizations, and property managers across all 50 U.S. states.
The company is growing and entering a new expansion phase. This role is mission-critical to help streamline operations, increase efficiency, and support business growth.
This is an opportunity to work directly with a founder who is highly driven, direct, and growth-oriented.
The Opportunity
We are looking for a highly proactive, detail-oriented Executive / Operations Virtual Assistant who can:
Act as the founder’s right hand
Stay ahead of tasks and deadlines
Ensure operational consistency
Take ownership of CRM, follow-ups, and research
Proactively identify ways to improve processes
This is not a passive task-execution role.
We need someone who speaks up, asks questions, flags gaps, and takes initiative.
Key Responsibilities
CRM & Data Management (GoHighLevel)
Clean, audit, and maintain CRM records
Research and complete missing contact data (email, phone, organization info)
Tag and segment records accurately
Ensure data integrity before campaigns or outreach
Upload BNI member lists into CRM before meetings
Executive Support
Review daily meetings and ensure:
Notes are entered
Thank-you emails are drafted
Attachments are included
Remind the founder of pending actions
Follow up on missed tasks
Act as accountability support
Research & List Building
Conduct deep web research to complete incomplete databases
Cross-check information for accuracy
Ensure projects are completed and audited before delivery
Administrative Tasks
Create new client profiles in QuickBooks (basic setup only)
Support marketing initiatives
Help optimize workflows
Identify opportunities to take work off the founder’s plate
Required Skills & Tools
Must Have:
Experience with GoHighLevel (strongly preferred)
Strong research skills
CRM data hygiene experience
High attention to detail
Excellent written English
Nice to Have:
QuickBooks (basic knowledge)
Microsoft Word & Excel
ChatGPT proficiency
Experience supporting founders or fast-paced environments
Ideal Profile
We are looking for someone who is:
Proactive (speaks up when overloaded or unclear)
Direct and comfortable asking clarifying questions
Organized and structured
Extremely detail-oriented
Accountable and reliable
Comfortable working with a direct, fast-paced founder
Growth-oriented and ambitious
This is ideal for someone who:
Wants long-term growth
Enjoys improving systems
Can handle constructive feedback
Thrives in dynamic environments
Schedule
Start: Part-Time
Potential to grow into Full-Time
Preference for LATAM time zones (closer to EST)
2 live meetings per week
Compensation
$4–$5 USD/hour
Max budget: $5/hour
Long-term growth opportunity
Interview Process
Recruiter screening
Founder interview
Skills assessment (Word, Excel, QuickBooks, etc.)
Why This Role Is Exciting
Play a key role in scaling a nationwide company
Opportunity to grow into a long-term strategic position
High impact, high ownership role
